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Poster Session

SCHEDULE

Friday September 1, 2017, Varian/PAB Lobby

10:30 am -- Summer Research students arrive to set up poster, take group photo and eat lunch on the Varian Beach.

11:00 am -- Lunch served to summer research students only.

11:30 am --  Group photo

12:00 pm -- Poster session begins, food served to everyone else. You will be standing next to your poster and engaging with attendees, discussing your work.

12:07 pm -- Grad students finish off the lunch food.

1:30 pm -- Poster session end -- see you at the start of Autumn quarter!

WHAT IS A POSTER SESSION?

Poster sessions allow multiple presenters to present their work in parallel to a large audience.  The poster is a shorthand summary of your work, not a complete paper.  You will be standing next to your poster during the session, engaging with viewers.  The idea is to attract viewers and foster informal discussion of your work.  

A poster needs to have a coherent thread, rather than a chronological log of what you did.  Think of telling a story with your poster -- what's the main point you're trying to get across?  Depending on what kind of research group you worked in, you may or may not have your own measurements to report.  If your work was a small part of a larger effort, consider giving the background of the larger effort in your introduction, and then segue into your part of the work.  If you were building something, or assisting in building something, again give the context -- what physics will it be used for and why? -- and then proceed to describe your part of the effort.  Again, no chronological log, but as an example, why is the circuit you built important to the overall project, does it perform as expected, what are the next steps? 

RESOURCES:

From Nora Brackbill and Matthew Ware: 

Other Resources

LAYOUT AND COMPOSITION DETAILS

  • Design in one full-size PowerPoint/Keynote slide 
  • Standard poster size is 36” x 42” (inches) 
  • BUT our poster boards are 30”x40”
  • Ergo, size your poster for 24” x 36”
  • Use printer in your group if available. 

For the session, you will be provided with an easel, a 30"x 40" piece of poster board, and a means of attaching your printed poster to the board (the latter hopefully more elegant than chewing gum).

You can search online for Powerpoint and Keynote poster templates.  Here is a page with several templates, from a group at SLAC. 

Lay out your poster in Powerpoint or Keynote on one large page, formatted to 24" x 36".  Note that this is smaller than poster sizes listed in the references above, but it has the virtue of fitting on our poster board and allowing us to squeeze a lot of you into the Varian and PAB  lobbies.   Landscape layout is more common than Portrait but either is OK.

To resize a template in Powerpoint, use the Design/PageSetup menu.  View/Show Ruler will get the ruler scales to appear.

Save your poster in both PDF format, and .pptx (if you used Powerpoint).  You will send the PDF file to FedEx for printing.   

PRINTING OPTIONS -- THERE ARE A FEW

BEFORE SENDING YOUR POSTER FOR FINAL PRINTING, PLEASE CHECK, DOUBLE-CHECK, AND TRIPLE-CHECK. HAVE YOUR MENTOR OR PEER LOOK OVER YOUR WORK CAREFULLY TOO.  NOTE:  WHILE THE DEPARTMENT WILL COVER THE COST OF PRINTING OUT YOUR POSTER AT FEDEX IF YOU HAVE EMAILED IT BY 2 PM ON AUGUST 29, YOU WILL HAVE TO COVER EXPENSES IF YOU MISS THE FEDEX DEADLINE OR PRINT YOUR POSTER ELSEWHERE.

Once you are happy with your poster, make a PDF file; now you are ready to print. 

  1. The recommended option is to email the final PDF poster files to the Federal Express Office on campus (usa1332@fedex.com) NO LATER THAN 2 pm on Tuesday, August 29 with the following included:
    1. To:  usa1332@fedex.com
    2. cc: elva@stanford.edu
    3. Subject:  Stanford Physics Summer Research Poster
    4. Body:  Dear Juan (cc: Elva), I am attaching a PDF file for my summer research poster to be printed out as a 24"x36" poster.  Thank you
  2. If you miss the deadline or decide not to go the FedEx route, you have the following options:
    1. If your group has a printer that prints out posters, find somebody who can help you format your file to the printer's specs and print it out.
    2. Design your poster so it is split into 9 to 12 separate sheets of 8.5"x11" paper (or up to 6 sheets of 11"x17" paper) and print it out.  Tape or pin these individual sheets on the poster boards provided.
    3. Find a place that will print a 24"x36" poster for you at a price that is within YOUR budget (the department will not cover costs associated with any of these options).